How to add custom help menu to SAP main menu bar

Let' say you have a web based custom help desk service to handle your SAP issues. All users are supposed to log in to the support web application and log their issues there.
Calling the help desk web address directly through SAP help menu bar is a very handy tool for end users, as it saves their time.
It is same as calling SAP service market place web address directly through SAP menu bar. (Help / SAP Service Marketplace)

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How to Add Custom Help Menu to SAP Main Menu Bar

Enhance VA05 report selection screen for Ship To Party

The standard "List of sales orders" report (VA05) can only be executed based on the sold to party. But for certain business requirements it is necessary to execute same report based on the ship to party. Today we can see the button option "Partner Function" in the VA05 selection screen. But only "Sold to Party" partner function is available as a selection option.

But you can enhance the VA05 report to include "Ship to Party" as a selection criterion using below mentioned configuration steps.

If you want to add further selection criteria (Eg: Division, Sales document type, etc) to VA05 selection, please check this link.

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Enhance VA05 Report Selection Screen for Ship to Party

How to schedule MMPV as a batch job to open/close MM periods

Some time back we discussed about how to open and close MM periods in SAP. (Click here to see that) This action has to be executed at the beginning of every month. Therefore some businesses prefer to have a scheduled batch job to do this task automatically.

Below mentioned steps can be used to schedule MMPV transaction in background as a batch job. With this system will automatically close the previous month and open the current month.

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How to Schedule MMPV as a Batch Job to Open Close MM Periods

Revenue account determination in SAP

This area is one of the key integration areas between SD and FI. In my previous posts I talked about how G/L account determination take place during goods issue (Click here) and how tax accounts are determined during customer billing (Click here).
When you post a billing document in SAP, relevant G/L accounts also determined and updated based on the configuration done in the revenue account determination section. The famous condition technique in SAP is used in revenue account determination as well. Please click here to learn more about the condition technique;

Let's see how this works in SAP.

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Revenue Account Determination in SAP

Release Procedure for pricing conditions

Like in purchase order release strategy (Click here to view it) or sales order release strategy (Commonly known as "Status Profile" in SAP. Click here to it), you can have a release procedure for your pricing conditions. This will allows you, for example, to create condition records purely for planning purposes, which are later taken into consideration after a pricing release.

For this release procedure, you can use the functionality together with "Processing" and "Release" Statuses. Processing statuses are freely definable. But release statuses are pre-defined by SAP and therefore, you can only assign your processing statuses to those release statuses.

Please note, these release status for condition tables are only available from release 4.6 A. But it is possible to convert existing condition records to the new format with the release status.

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Release Procedure for Pricing Conditions

How to Release and Merge Transport Requests

When you have “n” number of transport requests (where “n” is a large number) to be transported to your production client (let’s say 100 transport requests), your BASIS team might ask you to merge those requests & send them.

You can merge those transport requests together & give only merged transport request numbers to BASIS. (Eg: 100 transport requests might reduce to 10)

Eg:

If you configured an organization structure in SAP, you can merge all definition requests together & all assignment requests together & ask BASIS to transport only those 2 merged requests.

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How to Release and Merge Transport Requests

Tax Account Determination

Tax account determination is a very commonly raised question in most of the SD interviews as this is a key Integration point between SD and FI. This action takes place during SD billing posting to FI. This is also using the famous condition technique we discussed some time back. (Click here to see that post)

If you want to see the revenue account determination, please click here.

If you want to see the G/L account determination for goods issue, please click here.
In order to learn about IS-AFS size wise tax classification, please check this link.

Today let's see how tax conditions determined in to the sales order and then posted in to FI.

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Tax Account Determination

Definition and Usage of 16 fields in the Pricing Procedure

In one of my previous posts, we discussed how condition technique works in SAP (Click here to view more details). There we identified all condition types are grouped in a basket called "Procedure". Same functionality is used in output determination, tax determination, pricing, revenue account determination, listing and exclusion, etc.

Today let's see what fields are available in a pricing procedure and the use of each field. You should be able to identify below 16 fields in a standard pricing procedure. They are;

1) Step No

2) Counter

3) CTyp - Condition type

4) Description

5) From

6) To

7) Manual

8) Required

9) Statistics

10) Print

11) SuTot - Sub Total

12) Reqt - Requirement

13) CalTyp - Condition formula for alternative calculation type

14) BasTyp - Alternative formula for condition base value

15) AccKey - Account Key

16) Accruals

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Definition and Usage of 16 Fields in the Pricing Procedure

How to create a Sample Work Flow in SAP

A workflow is an automated electronic representation of a Business Process. Main reasons why companies implement workflows are to improve the SPEED, CONSISTENCY and QUALITY of a business processes.

What can workflow do?

Workflow is taking a process and automating it by:
• Directing the tasks to the correct person when it needs to be directed.
• Having the system do tasks where no-one needs to be involved.
• Telling user what he has to do, and here’s the information needed to do it and this is where he has to add his data, etc
• Making the process visible to everyone
• Making sure that the process finishes on time (i.e. escalating processes) and that everyone is kept informed
• Removing the task from task list when it’s done or no longer necessary

Transaction: SWDD

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How to Create a Sample Work Flow in SAP

Open and Close Periods for MM - OMSY, MMRV, MMPV

You might have seen the error message; “Posting only possible in periods 2009/05 and 2009/04 in company code XXXX", when trying to post any Material documents in SAP.

Message no. M7 053

Eg: in MB1C transaction

If my current calendar month is 05/2009; by looking at this error message, you might get confused as why you can’t post it for the current month (05/2009), if the possible posting periods are 2009/05 and 2009/04. This is due to the fiscal year configuration attached to your company code. Let's see how we can identify relevant fiscal year and posting period in SAP.

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Author: Anupa Wijesinghe

Open and Close Periods for MM - OMSY, MMRV and MMPV