Message control settings for customer master

It is often requested by most of the businesses to have a control in customer master data creation, such as to avoid duplicate customer numbers with same address data, same VAT, number, etc. Standard SAP provides this facility via a message control settings in the customer master. You can configure standard SAP messages based on your business requirement to avoid such cases.

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Author: Anupa Wijesinghe

  Message Control Settings for Customer Master by Anupa Wijesinghe on Scribd

ARun Drop Requirements - ARUN_DROP_REQ

This report drops / rejects open requirements for sales orders or stock transport orders (STO). These can be:

·     Non-allocated sales order items

·     Partially allocated sales order items

·     Non-allocated STO items

·     Partially allocated STO items

Non-allocated sales order line items are completely rejected using the rejection code you have defined in the customizing activity for that order type. For partially allocated sales orders, the Order Quantity for the specific sales order item is adjusted to match the allocated quantity and a new sales order item is created with the remaining units. This new sales order line item is then rejected with the rejection code you have defined for that order type.

Please use F1 help to read about this report in the SAP Easy Access Menu.

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Author: Anupa Wijesinghe

  ARun Drop Requirements by Anupa Wijesinghe on Scribd

How to add new fields to VAS field catalog in S/4

Value Added Services (VAS) is a functionality that was delivered in SAP to handle services like packaging, monogramming, label printing, etc. VAS functionality also uses condition technique similar to pricing conditions, output conditions. You can create a VAS condition in the sales order and it can be transferred to delivery as well as to purchase orders.

In order to achieve this, we need to create condition tables, access sequence, condition types and condition records. In order to create condition tables, we can use standard SAP delivered condition tables, or can create custom VAS tables using VAS field catalog. Since we only have limited fields available to VAS field catalog, SAP has provide a method to add new fields and use them in VAS functionality.

Let’s look at an example of adding “Material Group 1” (MVKE-MVGR1) to VAS field catalog and use it in the OTC sales cycle.

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Author: Anupa Wijesinghe

How to Add New Fields to VAS Field Catalog in S:4 by Anupa Wijesinghe on Scribd

Refer Duplicate tick in Text determination procedure

In the text determination procedure configuration, we have a tick box called "Refer / Duplicate". Based on whether you have marked this tick box or not, the system behaves differently. 

Click here to view how to configure text determination procedure in SAP.

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Author: Anupa Wijesinghe

Refer Duplicate Tick in Text Determination Procedure by Anupa Wijesinghe on Scribd

How to avoid credit released documents go through credit check again

Let's say you have a sales document for a specific customer which was credit blocked. Therefore "Credit Status" in the sales order header / Status tab was set to "Not approved".

Credit department has released the credit block via transaction VKM4. Once sales document is released, you can see the "Credit Status" in the sales order header is set to "Released".

There can be subsequent changes in the same sales document (After credit release), which are not relevant for credit check. For example, you can add sales text to order header, etc. But such changes should not carry out a new credit check and block the sales order again.

This can be achieved using standard SAP setting in the automatic credit control settings. 

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Author: Anupa Wijesinghe

How to Avoid Credit Released Documents Go Through Credit Check Again by Anupa Wijesinghe on Scribd

How to determine multiple delivery types for a one sales document type

When you create a delivery note with reference to a sales order in SAP, the delivery type is determined based on the configuration you have done in the sales document type customizing. You can see it in the below IMG path:

Sales and Distribution / Sales / Sales Documents / Sales Document Header / Define Sales Document Type
Field "Delivery Type" under the section "Shipping"

During delivery note creation, if you have maintained correct copy control settings, system will automatically determine this delivery type for the delivery document.

Now let's say, you need to determine a different delivery type (Eg: ZLF) for same sales document type. This cannot be done automatically via standard configuration. But it is possible to switch the delivery type during delivery creation in the transaction VL01N. But this feature is not available in any other delivery creation transactions such as VL10A, VL10C, etc. 

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Author: Anupa Wijesinghe

How to Determine Multiple Delivery Types for a One Sales Document Type by Anupa Wijesinghe on Scribd

Difference between General Item Category Group and Item category Group

Sometimes you might have noticed that there are two fields in the material master called, 

 1. General item Category Group in Basic Data tab – MARA / MTPOS_MARA 

 2. Item Category group in the “Sales: Sales Org 2” tab - MVKE / MTPOS

SAP has provided these two fields to use it for two different requirements. During sales order creation, with the same article, if you want to determine a different item category for a given sales area, then you can use the field “Item Category Group” (MVKE / MTPOS). 

Since this field is located in the Material master sales data table (MVKE) you can specify different item category groups for each sales area. But the “General item category group” (MARA / MTPOS_MARA) is located in the Material Master General data (MARA) table; you cannot use this field for such a purpose. 

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Author: Anupa Wijesinghe

Difference Between General Item Category Group and Item Category Group by Anupa Wijesinghe on Scribd

Procurement Restriction Using Material Statuses

SAP provides functionality to maintain statuses at both material and size level to control usability of the material or sizes. Once this functionality is activated, it can be used to control placing a sales order for material/size, purchasing the material/size or it can be sued merely as a status field for reporting. These status can be placed in different levels in the material master.

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Author: Tharaka Perera

  Procurement Restriction Using Material Statuses by Malith Tharaka Perera on Scribd

Maximum Number of Billing Items

Due to various reasons, it is requested by some businesses to have a maximum number of line items per billing document. This can be achieved using standard SAP customizing changes as described below; 

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Author: Anupa Wijesinghe

Maximum Number of Billing Items by Anupa Wijesinghe on Scribd

Duplicate entry check for Customer Purchase Order Number

It is often requested by most of the business users to check duplicate entries for the customer purchase order no field in the sales document header. This is to avoid entering multiple sales documents in the system with reference to the same customer purchase order. This can be achieved within standard SAP under sales document type customizing. Today let's look at how we can do this in SAP.

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Author: Anupa Wijesinghe

  Duplicate Entry Check for Customer Purchase Order Number by Anupa Wijesinghe on Scribd

Text Types on Purchase Orders

SAP provides the ability to maintain different types of text or comments on documents such as purchase orders, sales orders, deliveries, invoices etc. Additional text types can be configured depending on the business requirements and thy can be used to communicate comments with external parties. For example text on Purchase order can be put on the purchase order output so that the vendor can receive and act on these comments. In this document, we will see how additional text types (SAP provides a few standard ones) can be created and used on the purchase orders. Similar text types can be created on other documents in SAP as well.

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Author: Tharaka Perera

Text Types on Purchase Orders by Malith Tharaka Perera on Scribd

How to allow multiple division materials in one sales order

We use division field in material master to differentiate materials in to different categories. For example, in apparel and footwear industry, we use divisions as Apparel, Footwear, Accessories, etc. All apparel articles are created with the division "Apparel", Footwear articles are created with the division "Footwear" and accessories are created with division "Accessories".

During sales order creation we need to allow all type of divisions to be entered in the one sales order. This is required as some customers buy apparel and footwear at the same time. Therefore you need to maintain all items in a one sales order.

This functionality can be achieved in SAP standard with below configuration steps. 

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Author: Anupa Wijesinghe

How to Allow Multiple Division Materials in One Sales Order by Anupa Wijesinghe on Scribd

Reversal of F110 Payments

Payment batch processing is one of the core functionalities in a finance department which is handled through SAP.  Usually a single batch would consist of hundreds of individual payments to difference vendors and there could be user errors regarding the date of the payment, configuration errors that could pick up the wrong house bank or there could not be sufficient funds in the selected bank, or even the users could have used an incorrect payment method to pay the vendors. All of these are common issues where reversal of payment batches are required.

The traditional reversal process is time consuming and each document has to be identified and processed individually.

However to address this issue a new program RFF110S_REVERSE has been introduced by SAP. This program has been made available as of February 2015 as note for all releases prior to release 6.7 and is delivered in the support package as of release 6.7.

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Author: Gayani Karunathilake

  Reversal of F110 Payments by Gayani Karunathilake on Scribd

Using Purchasing Contracts in SAP

By definition Contracts are long term agreements the business enters with the vendor for providing a certain quantity of a product for period of time. In SAP, this can be represented by a Purchasing Contract. Contracts can be created for the value or quantity. These contract can be set up to reduce or to be utilized by purchase orders that are being placed with reference to the contracts. Typically the businesses scenario for using Contracts would be when they want to reserve capacity at the vendor or for booking greige in the manufacturing context.

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Author: Tharaka Perera

Using Purchasing Contracts in SAP by Malith Tharaka Perera on Scribd

How to set fields as mandatory or optional in the purchase order

Some time back we learnt about how we can set fields mandatory, optional or hidden in the customer master. Click here to view that post. Similarly, in one of our previous posts we also learnt about how we can set fields mandatory, optional or hidden in the material master. Click here to read that.

Today we are going to learn how we can set fields mandatory, optional or display in the purchase order. 

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Author: Anupa Wijesinghe

How to Set Fields as Mandatory or Optional in the Purchase Order by Anupa Wijesinghe on Scribd

Delivery Type Determination for STO's

In our previous posts, we learnt about below 4 different Stock transport order types and respective configuration steps. 

1. Intra – Company STO – Click here 
2. Inter – Company STO – Click here 
3. Rush STO – Click here 
4. STO between Storage Locations – Click here 

As part of the Stock Transport Order logistic execution process, we need to create an outbound delivery with reference to STO number using transaction VL10B. In order to create a delivery document with reference to any other SAP object, we need to have copy control settings between those 2 document types. For example, in order to create a delivery with reference to a sales order, we need to have sales order type to delivery type copy controls maintained. 

But in case of a STO, we do not have copy control customizing between purchase order type (STO Type) to outbound delivery type (Eg: NB to NLCC or UB to NL). Therefore, it is interesting to understand how SAP handles such scenario’s in customizing. 

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Author: Anupa Wijesinghe

Delivery Type Determination for STO's by Anupa Wijesinghe on Scribd
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Profit Center Substitution in Sales Orders

Generally the profit center in sales orders is derived based profit center in the material master and it flows through to the billing. However in certain scenarios there could be a need to post to a different profit center as an exception or it could be that the business wants to follow a different rule altogether, i.e. post to a profit center based on a different logic such as - derive based on the “Distribution Channel” of the sale order.

This could be handled by the use of a substitution rule using transaction code 0KEM with few simple steps, let’s take a look at it!

This works for the traditional EC-PCA - Profit center accounting as well as New G/L.

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Author: Gayani Karunathilake

Profit Center Substitution in Sales Orders by Gayani Karunathilake on Scribd

Free Goods Determination in SAP

Free goods is a standard SAP delivered functionality that can be implemented to handle promotions such as “Buy 2 get 1 Free”. In this case, you have 2 scenarios to look at.

1 – Buy 2 get 1 free – In this case customer is only paying for 1 item and physically getting 2. This scenario is known as “Inclusive”

2 – Buy 2 and get 3rd item free – In this case, customer only pays for 2 items and he get’s another item for free. This scenario is known as “Exclusive”

Let’s see how we can configure the inclusive free goods scenario in SAP. Fee goods use the famous condition technique in SAP. Please click here to read about the condition technique in SAP.

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Author: Anupa Wijesinghe

Free Goods Determination in SAP by Anupa Wijesinghe on Scribd

How to Set Up Basic Confirmations

Confirmation control in SAP is the mechanism of tracking the various stages of the procurement process from the time the purchase order is sent to the vendor, up until the goods receipt is done. 

The different stages could be PO receipt, order acknowledgement, Exfactory date communication, shipping notification etc. Depending on the business requirement the confirmation control in SAP can be set up in such a way that each of these stages can be tracked with a confirmation to the purchase order by defining them as a Confirmation Category. The grouping and sequencing of the Confirmation Categories is done in the setup of the Confirmation Control key.

Standard SAP provides a set of commonly used Confirmation Categories and Confirmation Control keys, allowing the flexibility to additional Confirmation Categories and Confirmation Control keys to be defined. In this document we will see how this can be achieved.

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Author: Tharaka Perera

How to Set Up Basic Confirmations by Malith Tharaka Perera on Scribd

FMS Stock Transport Orders with negative inventory at the site

In complex retail businesses, goods need to be moved from distribution center (DC) to store, store back to distribution center as well as between stores. In order to handle this business process, standard SAP functionality called “Stock Transport Orders” (STO’s) are commonly used. Please click here to view configuration steps required to configure STO’s in your system.

Due to complexity of the work and practical difficulties, most of the stores (Sites) tend to finish / record their daily transactions in SAP after the business day closure. For example, let’s say there is an inbound STO from another store asking for 100 quantities from material ABC. In the SAP system; user can find 98 as available, but physically quantity 100 is available in the stock. In such a case, typical store manager would want to deliver 100 right away and do the stock adjustment for + 2 after the business day closure.

In this case (until the stock adjustment is posted); store inventory for material ABC needs to go negative. Standard SAP supports this functionality and today let’s see what we need to configure in SAP FMS for it. I will explain the configuration / process steps using below example. 

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Author: Anupa Wijesinghe

FMS Stock Transport Orders With Negative Inventory at the Site by Anupa Wijesinghe