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Sunday, October 14, 2012

Pro Forma Invoice

"Pro Forma" Invoice is a dummy billing document created in the SAP system to simulate real invoice values. This is created prior to create the real invoice in the system and appear exactly same as real invoice. But this invoice does not need to be paid by the customer. Therefore, there is no posting done to Finance Accounting (FI). In standard SAP, there are two pro forma invoice types available as below. Depend on the business requirement you can define which billing type to be used.
  • F5 - Pro Forma for Order
  • F8 - Pro Forma Inv f Dlv
Billing document type "F5" is used to generate the pro forma invoice based on the sales document and the billing document type "F8" is used to generate the pro forma invoice based on the delivery document.
Since there is no FI posting happened during pro forma invoice creation, the cancellation is NOT done via transaction VF11. If you try to cancel a pro form invoice using transaction VF11, you will get below error.
  Message Text: Pro forma invoice XXXXXXXX cannot be cancelled
  Message no. VF106
Let's see how pro forma invoice is customized in SAP and the cancellation process.

Happy Reading!!

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1 comment:

  1. I wish to show thanks to you just for bailing me out of this particular trouble.As a result of checking through the net and meeting techniques that were not productive, I thought my life was done.