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Monday, August 13, 2018

How to add new fields to VAS field catalog in S/4

Value Added Services (VAS) is a functionality that was delivered in SAP to handle services like packaging, monogramming, label printing, etc. VAS functionality also uses condition technique similar to pricing conditions, output conditions. You can create a VAS condition in the sales order and it can be transferred to delivery as well as to purchase orders.
In order to achieve this, we need to create condition tables, access sequence, condition types and condition records. In order to create condition tables, we can use standard SAP delivered condition tables, or can create custom VAS tables using VAS field catalog. Since we only have limited fields available to VAS field catalog, SAP has provide a method to add new fields and use them in VAS functionality.
Let’s look at an example of adding “Material Group 1” (MVKE-MVGR1) to VAS field catalog and use it in the OTC sales cycle.

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Author: Anupa Wijesinghe


Tuesday, July 31, 2018

Refer Duplicate tick in Text determination procedure

In the text determination procedure configuration, we have a tick box called "Refer / Duplicate". Based on whether you have marked this tick box or not, the system behaves differently. 
Click here to view how to configure text determination procedure in SAP.

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Author: Anupa Wijesinghe

Thursday, April 19, 2018

How to add Cancel Date to Incompletion Procedure

It’s often requested by business users to make the sales order header “Cancellation Date” as mandatory field in the sales order. Incompletion procedure is the standard SAP way of making any sales order field mandatory. 
“Cancellation Date” field is located in the “Item Overview” tab of the sales order. 
Though standard SAP delivered sales order incompletion procedure has “Cancellation Date” as a field available, there is no screen available for the “Item Overview” screen.
You can validate this by checking all screens available in the standard incompletion procedure, under IMG Path – Sales and Distribution / Basic Functions / Log of Incomplete Items / Define Incompleteness Procedure.
Therefore, you will have to do an enhancement to achieve this. Let’s see how we can achieve this using an enhancement. Let's see how we can achieve this through an enhancement. 

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Please feel free to post your suggestions, feedback and comments!

Author: Anupa Wijesinghe

Wednesday, March 14, 2018

How to avoid credit released documents go through credit check again

Let's say you have a sales document for a specific customer which was credit blocked. Therefore "Credit Status" in the sales order header / Status tab was set to "Not approved".
Credit department has released the credit block via transaction VKM4. Once sales document is released, you can see the "Credit Status" in the sales order header is set to "Released".
There can be subsequent changes in the same sales document (After credit release), which are not relevant for credit check. For example, you can add sales text to order header, etc. But such changes should not carry out a new credit check and block the sales order again.
This can be achieved using standard SAP setting in the automatic credit control settings. 

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Author: Anupa Wijesinghe

Monday, January 1, 2018

How to determine multiple delivery types for a one sales document type

When you create a delivery note with reference to a sales order in SAP, the delivery type is determined based on the configuration you have done in the sales document type customizing. You can see it in the below IMG path:
Sales and Distribution / Sales / Sales Documents / Sales Document Header / Define Sales Document Type
Field "Delivery Type" under the section "Shipping"
During delivery note creation, if you have maintained correct copy control settings, system will automatically determine this delivery type for the delivery document.
Now let's say, you need to determine a different delivery type (Eg: ZLF) for same sales document type. This cannot be done automatically via standard configuration. But it is possible to switch the delivery type during delivery creation in the transaction VL01N. But this feature is not available in any other delivery creation transactions such as VL10A, VL10C, etc. 

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Author: Anupa Wijesinghe

Wednesday, November 1, 2017

Difference between General Item Category Group and Item category Group

Sometimes you might have noticed that there are two fields in the material master called, 

 1. General item Category Group in Basic Data tab – MARA / MTPOS_MARA 

 2. Item Category group in the “Sales: Sales Org 2” tab - MVKE / MTPOS

SAP has provided these two fields to use it for two different requirements. During sales order creation, with the same article, if you want to determine a different item category for a given sales area, then you can use the field “Item Category Group” (MVKE / MTPOS). 
Since this field is located in the Material master sales data table (MVKE) you can specify different item category groups for each sales area. But the “General item category group” (MARA / MTPOS_MARA) is located in the Material Master General data (MARA) table; you cannot use this field for such a purpose. 


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Author: Anupa Wijesinghe

Difference Between General Item Category Group and Item Category Group by Anupa Wijesinghe on Scribd

Monday, September 4, 2017

Item Category Determination

When you create a sales order in SAP, the item category is determined based on below parameters.
  •   Sales Document type – From the Sales order header
  •  Item Category Group – From the Material Master
  •   Usage – From Customer Material Info record
Based on above 3 fields, system will automatically determine the corresponding item category in the sales order. This assignment is maintained in the below IMG node.
IMG Path: Sales and Distribution / Sales / Sales Documents / Sales Document Item / Assign Item Categories 
In the same IMG node, SAP has provided an option of having multiple item categories for the same combination of sales document type and Item category group. But those are categorized as “MItC - Manual Item Category”. If any item category is assigned as “MItC”, then user is allowed to change the item category to that in the sales order item manually. 
Automatic determination of item category will happen only for the item category assigned in the field “DfltC – Default Item Category”. 

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Author: Anupa Wijesinghe

Wednesday, August 9, 2017

How to track delivery note deletion

Some time back we discussed about how to prevent delivery document deletion in the system. (Click here to view it). But in some businesses it is often requested to keep this functionality available for users, but track the deletion of delivery notes. This is similar to a system audit on delivery document deletion.
There is no such standard functionality available for this in SAP. But you can achieve this via below mentioned user exit coding.

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Author: Anupa Wijesinghe

How to Track Delivery Note Deletion by Anupa Wijesinghe on Scribd

Monday, June 19, 2017

Procurement Restriction Using Material Statuses

SAP provides functionality to maintain statuses at both material and size level to control usability of the material or sizes. Once this functionality is activated, it can be used to control placing a sales order for material/size, purchasing the material/size or it can be sued merely as a status field for reporting. These status can be placed in different levels in the material master.

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Author: Tharaka Perera

Tuesday, June 13, 2017

How to change layout in the sales order item overview tab

It’s often requested by business users to re-arrange columns in the sales order item overview tab to have most useable columns to the left side of the screen. This is to avoid scrolling through the item overview tab to view values in certain columns.
As item overview has many columns and not every business is using all columns, SAP has given a functionality to re-arrange these columns in any order. Steps of re-arranging columns in the item overview tab is different from adjusting columns in the ALV report output screen.
Today let’s see how you can re-arrange columns in the sales order item overview tab.

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Please feel free to post your suggestions, feedback and comments!

Author: Anupa Wijesinghe 

How to Change Layout in the Sales Order Item Overview Tab by Anupa Wijesinghe on Scribd