Maximum Number of Billing Items

Due to various reasons, it is requested by some businesses to have a maximum number of line items per billing document. This can be achieved using standard SAP customizing changes as described below; 

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Author: Anupa Wijesinghe

Maximum Number of Billing Items by Anupa Wijesinghe on Scribd

Reversal of F110 Payments

Payment batch processing is one of the core functionalities in a finance department which is handled through SAP.  Usually a single batch would consist of hundreds of individual payments to difference vendors and there could be user errors regarding the date of the payment, configuration errors that could pick up the wrong house bank or there could not be sufficient funds in the selected bank, or even the users could have used an incorrect payment method to pay the vendors. All of these are common issues where reversal of payment batches are required.

The traditional reversal process is time consuming and each document has to be identified and processed individually.

However to address this issue a new program RFF110S_REVERSE has been introduced by SAP. This program has been made available as of February 2015 as note for all releases prior to release 6.7 and is delivered in the support package as of release 6.7.

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Author: Gayani Karunathilake

  Reversal of F110 Payments by Gayani Karunathilake on Scribd

Profit Center Substitution in Sales Orders

Generally the profit center in sales orders is derived based profit center in the material master and it flows through to the billing. However in certain scenarios there could be a need to post to a different profit center as an exception or it could be that the business wants to follow a different rule altogether, i.e. post to a profit center based on a different logic such as - derive based on the “Distribution Channel” of the sale order.

This could be handled by the use of a substitution rule using transaction code 0KEM with few simple steps, let’s take a look at it!

This works for the traditional EC-PCA - Profit center accounting as well as New G/L.

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Author: Gayani Karunathilake

Profit Center Substitution in Sales Orders by Gayani Karunathilake on Scribd

Finance Document Park and Release

Having multi-level control of the documents being parked is a requirement of many finance departments. 

SAP offers the park and post functionality and the ability to block and release documents before a payment could be made for an invoice.

This document will detail out the basic configuration steps for document park and release functionality.

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Author: Gayani Karunathilake

Finance Document Park and Release by Gayani Karunathilake

Automate Posting with Clearing F-28 / FB05

When you have large number of customer payments, it is very difficult to process and post them manually. Users can reduce the work load as well as minimize data entry errors by automating this process, 

Therefore it's often requested by most of the businesses to implement an automate customer clearing process in SAP. (Posting with Clearing).

Today we will discuss how we can achieve this task in SAP.

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Author: Harsha Thelikorala

  Automate Posting With Clearing F-28 FB05 by Harsha Thelikorala

How to configure an Organization Structure in SAP FMS

In every SAP implementation, first activity is to understand the business requirement in detail and map those in SAP. This time of the project is commonly known as blue print phase. During blue print phase, one of our key activities is to identify and map their organizational chart into SAP format. This org chart is commonly known as organization structure in SAP. Unlike in any other SAP industry solution, IS-Retail and SAP FMS is different in terms of the plant (Site) creation. Plant (Site) creation is known to be a configuration in all other SAP versions, where as IS-Retail and SAP FMS having it as a master data. Today we will see how to configure a sample organization structure in SAP FMS. 

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Author: Anupa Wijesinghe

  How to Configure an Organization Structure in SAP FMS

Credit Master Text Configuration

Sometime back we discussed how to configure text types in SAP. Please click here to view that. But in that configuration we didn’t see the text types that are associated with credit masters (Transaction: FD32). There are two types of credit texts available in the credit master. They are; 

  1. Central Text

  2. Credit Control Area Text

Above text types cannot be configured under normal text type configuration transaction VOTXN. Therefore let’s see where this customizing is stored in IMG

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Author: Anupa Wijesinghe

  Credit Master Text Configuration

How to Determine Different Accounting Document Types for the Same Billing Type

As we all know, when a billing document is posted to FI, there will be an accounting document generated in the system. This has an accounting document type assigned to its header.

The default accounting document type is assigned to the billing document type in customizing. This is configured in below IMG Path under the field "Document Type".

Sales and Distribution / Billing / Billing Documents / Define Billing type / Define Billing Types

Today let's see how you can determine different Accounting Document Types for the Same Billing Type.

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Author: Anupa Wijesinghe

  How to Determine Different Accounting Document Types for the Same Billing Type by Anupa Wijesinghe on Scribd

Invoice Split Logic in SAP

 For certain business requirements, you need to define customer specific invoice split criteria. This can be achieved using below method.

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   Invoice Split Logic in SAP

Selection variant maintenance in SAP

Selection variant is a very commonly used feature in SAP to save set of input values for a selection screen of a program. You can execute the program easily by calling the relevant variant. Selected variant will contain all necessary values for your selection criteria.

For example, if you run a report in SAP, you will first get a selection screen, where you need to maintain the selection criteria to filter data out of SAP. If you have to fill same set of data every time you execute this report, then you can save those values as a variant.

And also similar setup is significantly used in large scale SAP customer to execute AFS allocation run, delivery note creation, etc in the background mode.

These variants can be used both dialog mode (Online) and background execution. 

If you're looking for transaction variants, please click here.

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Variant Maintenance in SAP